Dinas Kearsipan dan Perpustakaan Prov. Kep. Bangka Belitung

Reporting is needed in School Library

 

 

 

 A School Library is a formal education unit within the educational environment. As mandated by Law Number 43 of 2007 on Library and in article 23 paragraph (1) stated that each school/ Madrasah organizes libraries that meet the national standards of the library (Syarif Bando: 2014). 

 

The School libraries intend to develop and improve reading interest, information literacy, talent and intelligence (intellectual, emotional and spiritual) of learners, educators and education personnel in order to support the goals of national education through the provision of learning resources. 

 

The library which included in a school library are the Primary School Library (SD), special Primary School Library (SDLB), the Junior High School Library (SMP), the special Junior High School Library (SMPLB), the Senior High School Library (SMA), special High School Library (SMALB), Vocational School Library (SMK), Madrasah Ibtidaiyah (MI) Library, Madrasah Tsanawiyah Library (MTs), Madrasah Aliyah (MA) Library, Madrasah Aliyah Vocational Library (MAK) and other other units of equal education. 

 

Generally, the school library organization charts consist of: the agency of education district/city, the Principal, the library builder and Library Technical Services Department. The agency of education expected could foster and develop the school library. The principal is responsible for the implementation of the school library such as the issuance of the library decree. The principal (library builder) who appointed based on official letter (ST) or decree (SK) is responsible for the library manager. The Technical Service Staff Library/the librarian/the school library manager is a person who directly responsible to the Head of the School Library in conducting the role of the library.

 

The school library manager obliged to make a regular report about the state of administration and the implementation of library. Each library must have minimum 3 big books in making a report, namely:

•Inventory Books, a book contains library material collection data

•Visitor Book, a book contains data of members who visited the library

•Lending Book, a book used to record members who borrowed a book.

Beside, the school library should also make some reports based on the needs of the library, they are: 

1.Account of Financial, contains information about the acceptance and the expenditure in the library.

2.Account of Membership, contains information about students who had register as members.

It should be reported if the card can’t be process.

3.Account of Visitor, contains the recapitulation of library visitors monthly and yearly.

4.Account of Loan, contains the recapitulation of lending book.

5.Account of Returned books contains the recapitulation of returning book.

6.Account of Fines, if the library implements a fines system, it must be reporting.

7.Account of Collection, information about the collection of the library. It usually created based on the type of the collection or the book class number (DDC) comes with number of titles and copies.

8.Account of Collection maintenance, after creating a collection statement usually followed up with a treatment for damaged collection. 

 

 The periods of library account were usually made per monthly, quarterly, semester and annually. For the annual data, it would be better if it was equipped with statistical chart to present the easier and better data. Those report are flexible and tailored to the need of each library. We suggest that the school library reports be submitted monthly and annually. 

 

 

A School Library is a formal education unit within the educational environment. As mandated by Law Number 43 of 2007 on Library and in article 23 paragraph (1) stated that each school/ Madrasah organizes libraries that meet the national standards of the library (Syarif Bando: 2014).
 

The School libraries intend to develop and improve reading interest, information literacy, talent and intelligence (intellectual, emotional and spiritual) of learners, educators and education personnel in order to support the goals of national education through the provision of learning resources. 

 

The library which included in a school library are the Primary School Library (SD), special Primary School Library (SDLB), the Junior High School Library (SMP), the special Junior High School Library (SMPLB), the Senior High School Library (SMA), special High School Library (SMALB), Vocational School Library (SMK), Madrasah Ibtidaiyah (MI) Library, Madrasah Tsanawiyah Library (MTs), Madrasah Aliyah (MA) Library, Madrasah Aliyah Vocational Library (MAK) and other other units of equal education.

 

Generally, the school library organization charts consist of: the agency of education district/city, the Principal, the library builder and Library Technical Services Department. The agency of education expected could foster and develop the school library. The principal is responsible for the implementation of the school library such as the issuance of the library decree. The principal (library builder) who appointed based on official letter (ST) or decree (SK) is responsible for the library manager. The Technical Service Staff Library/the librarian/the school library manager is a person who directly responsible to the Head of the School Library in conducting the role of the library.

 

The school library manager obliged to make a regular report about the state of administration and the implementation of library. Each library must have minimum 3 big books in making a report, namely:

·       Inventory Books, a book contains library material collection data

·       Visitor Book, a book contains data of members who visited the library

·       Lending Book, a book used to record members who borrowed a book.

Beside, the school library should also make some reports based on the needs of the library, they are:

1.       Account of Financial, contains information about the acceptance and the expenditure in the library.

2.       Account of Membership, contains information about students who had register as members.

It should be reported if the card can’t be process.

3.       Account of Visitor, contains the recapitulation of library visitors monthly and yearly.

4.       Account of Loan, contains the recapitulation of lending book.

5.       Account of Returned books contains the recapitulation of returning book.

6.       Account of Fines, if the library implements a fines system, it must be reporting.

7.       Account of Collection, information about the collection of the library. It usually created based on the type of the collection or the book class number (DDC) comes with number of titles and copies.

8.       Account of Collection maintenance, after creating a collection statement usually followed up with a treatment for damaged collection.

 

 The periods of library account were usually made per monthly, quarterly, semester and annually. For the annual data, it would be better if it was equipped with statistical chart to present the easier and better data. Those report are flexible and tailored to the need of each library. We suggest that the school library reports be submitted monthly and annually.

 

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